Vacancy Alert - Program Coordinator, Executive Director's Team

6 October 2020

Location: New Delhi, India

Reporting to: Executive Director


Organizational Profile

Founded in 2000, CREA is a feminist human rights organization based in New Delhi, India. It is one of the few international women’s rights organizations based in the Global South, led by Southern feminists, which works at the grassroots, national, regional, and international levels. Together with partners from a diverse range of human rights movements and networks, CREA works to advance the rights of women and girls, and the sexual and reproductive freedoms of all people. CREA advocates for positive social change through national and international fora, and provides training and learning opportunities to global activists and leaders through its Institutes.


Position Summary

Reporting directly to the Executive Director, the Program Coordinator provides both programmatic support and executive support in a one-on-one working relationship. The Coordinator organises and coordinates executive outreach and external relations efforts, manages special projects that are led by the Executive Director, and supports pressing and timely projects - across all program areas.

They must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication skills in English, exceptional administrative and organisational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position will give the Coordinator a birds-eye view of global feminist advocacy, organizational and institutional strengthening priorities, and require some substantive contributions around CREA’s major tracks of work around sexual rights and gender.


Scope and Responsibilities

Communications, Partnerships and Outreach

  • Works with the Programs and Communications teams to coordinate and develop content for the ED's external engagements and outreach activities.
  • Edits and completes first drafts for written communications to external stakeholders.
  • Follows up on contacts made by the ED and supports the cultivation of on-going relationships.
  • Communicates directly, and on behalf of the ED, with donors and partners on matters related to ED's programmatic initiatives, including writing acknowledgement letters from the ED to donors.
  • Drafts written content, including articles and blog posts, for the organization’s website and other online platforms.
  • Works closely with the Communications team to coordinate and refine programmatic input for the organizational Annual Report.
  • Works closely with the Resource Development team to support the development of concept notes and proposals as needed.
  • Manages and bolsters the ED’s online social media presence and engagement.

Executive Support

  • Provides leadership to build and maintain relationships between the ED and key external stakeholders that are crucial to the success of the organisation, including donors, community and global partners, academics and intra-organizational.
  • Drafts correspondence, assists the ED with writing/editing new program documentation, prepares presentations/documents to support the ED’s participation in panels and meetings, and other related tasks that facilitate the ED's ability to effectively lead the organisation.
  • Researches, prioritises, and follows up on incoming issues and concerns addressed to the ED, and determines appropriate course of action, referral, or response.
  • Works closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.
  • Provides some leadership and recommendations around supporting organizational strengthening and internal systems, as related to ED’s functions and support.
  • Hands-on management of a variety of special projects for the ED, some of which will have organisational impact, ensuring deliverables and timelines are met.
  • Must have strong technology background to support ED in maintenance of emails, schedules, information systems and selected external communications products.

Programmatic and Strategic Support

  • Identifies new and/or better leveraged opportunities for CREA’s participation in special events, conferences and advocacy campaigns to help advance the organisation’s goals
  • Plays a supportive role in conceptualizing and developing high-quality, high-impact programs at the national, regional and global levels.
  • Plays a supportive role in strategic planning processes by coordinating and contributing to organizational-wide discussions on CREA’s core areas of work.

Liaison for Executive Team and Leadership

  • Supports communication and coordination between the ED and Program Directors, across all program areas, representing the ED’s interests when required.
  • Represents the ED on various global Working Groups and Advisories, and channels information back to the organization as necessary.
  • Creates smooth functioning of communications on programs and new initiatives held by the ED related to advisors, external experts and senior leadership team.


Key Capabilities

  • Strong organisational skills that reflect ability to perform and prioritise multiple tasks, excellent attention to detail, and ability to follow-through to successful completion, often with deadline pressures.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Expert-level written and verbal communication skills in English.
  • Detail oriented and thorough, with an ability to self-motivate, learn independently and produce high-quality work
  • Demonstrated proactive approaches to problem solving with strong decision-making capability.
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion and professionalism.
  • Demonstrated ability to achieve higher performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Experience Requirements

  • Strong work tenure: 5-7 years of experience supporting C-Level Executives, preferably in a non-profit organization.
  • Experience with non-profits from the global South and/or international development organisations, preferably with some experience working in multiple regions and contexts.
  • A deep understanding of and experience with rights related to sexuality and/or gender, and sexual and reproductive rights, and a commitment to advancing these rights.
  • Experience and interest in internal and external communications, partnership development, and fundraising.
  • Experience working remotely and with teams across multiple geographies preferred.


CREA promotes pluralism and equal opportunity and is committed to diversity in its staffing and to the maintenance of an environment free of discriminatory employment practices. CREA’s policy is to provide equal employment opportunity to all individuals. No individual shall be discriminated against because of actual or perceived age, caste, class, disability, marital status, religion or sexual orientation, veteran status, or any other characteristic protected by laws and regulations. Compensation will be based on experience and internal equity. A generous benefit package is included.


Interested candidates who meet the required experience requirements should send their CV along with a cover letter, current and expected salary to by 14 October, 2020. Please include in the subject line the name of the position you are applying for. Only short-listed candidates will be contacted for the interview.